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Careers at IDS

Administrative Assistant II / Executive Officer


Applications are invited for the appointment as an Administrative Assistant II / Executive Officer in the HKU Musketeers Foundation Institute of Data Science (HKU IDS) (Job Ref.: 522731), (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance).


Applicants should possess a good Bachelor’s degree or equivalent, with at least 7 years of relevant work experience, including at least 3 years at a supervisory level, within the context of tertiary education institutions, preferably in the areas of human resources, finance, and research postgraduate (RPg) programme administration. They should have an excellent command of written and spoken English and Chinese (including Putonghua), good communication and problem-solving skills, and an appropriate level of IT literacy. They should be attentive to details, self-motivated with a strong sense of responsibility, capable of working under pressure, as well as a good team player who is willing to take on new challenges.

The appointee should also be strong in accounting and possess relevant experience in human resources. He/she will provide a wide spectrum of administrative support to the Institute, including but not limited to the following: 

  • managing financial and HR matters of the Institute; 
  • assisting the administration of RPg programmes and research of the Institute, including but not limited to the planning and execution of postgraduate curricula, related student matters, and research grants; candidate with experience in TPg programmes will be an advantage;
  • rendering secretarial support and serving in committees and some ad-hoc projects / events; and
  • helping the Assistant Director (Administration) supervise a small team that provides support in financial and general office administration and facility management, and perform any other duties as assigned.  

Candidates with less experience will be considered for the appointment as Executive Officer. Shortlisted candidates will be invited to attend a written test and interview. 

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.


The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until September 30, 2023, or until the post is filled, whichever is earlier. 

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